How To: Back Up Any Smartphone

How To: Back Up Any Smartphone

You back up your computers, or at least know that you should. But what about your smartphones? They carry massive amounts of personal data, and are subjected to life-or-death situations on a daily basis. Here’s how to back them up.

You don’t have to use a smartphone for more than a week to amass a staggering amount of crap on it, from text messages and phone numbers to personal settings and photo libraries, and as with your laptop or desktop, a significant portion of this crap is stuff that you want to keep. And mobile phone backup isn’t just a matter of keeping copies of data that you consciously archive every day, like contacts, photos and notes – it’s about keeping copies of information that you didn’t even know you wanted. How many times have you needed to dig through an old text message conversation? Referred back to your received call list to recover a number you didn’t save? People: back it up. You’ll feel better.

By platform:

Windows Mobile

Microsoft has always offered some kind of backup out of the box, and as of the release of version 6.5, there are multiple options. The core backup utility, of course, is Windows Mobile Device centre, or as it’s known in XP, ActiveSync. Pairing your device with these apps is quite simple, and takes care of most of the data you could want to back up, including contacts, calendar appointments and media.

In XP, download and install ActiveSync, and when you plug in your phone, start the ActiveSync app, which you should be prompted to open anyway. Set up a pairing relationship, select the data you want to backup, and you’re good to go.

In Vista, you’ll need to download Windows Mobile Device Center and do the same; in Windows 7, you should be prompted to install Windows Mobile Device centre as soon as you plug in a WinMo handset.

Now, let’s assume you’re not using a Windows PC, or you don’t want to bother with setting up a sync relationship with a computer. You’ve got two free options, which together back up even more data than ActiveSync, without and external machine.

My Phone, another Microsoft app, is available for free to any Windows Mobile 6.0, 6.1 or 6.5 user. It’s a misleadingly basic-seeming little app, which backs up nearly everything you store on your phone: [By default] : contacts, calendar appointments, tasks, photos, videos, text messages, songs, browser favourites and documents between your phone and your My Phone web account. Restoring from My Phone is just a matter of logging into your Live account from within the app. You get 200MB of free storage, after which you’ve got to pay. Still: pretty fantastic.

PIM Backup

– backup/restore appointments
– backup/restore call logs
– backup/restore contacts
– backup/restore messages (SMS, Mails, …) NEW !!!
– backup/restore speed dials
– backup/restore tasks
– backup/restore custom files

Best of all, it stores your backup in a single file, which can be restored on any device using the same app. The procedure is dead-easy: Download the PIM CAB file to your device, install it, open it, check the data you want to back up off the list, and go. To restore, you go through the exact same interface, selecting “Restore” from the app’s pulldown menu instead of “Back Up”. In the spirit of safety, you’re going to want to back up PIM’s backup files. PIM lets you designate where you’d like to store its backups; select your microSD card if you have one. If not, you may want to transfer your backup to a PC or external storage device. (Unfortunately, the easiest way to do this is probably with ActiveSync or Mobile Device Center, since most WinMo phones don’t allow you to browse the root storage in Explorer.)

Still though aside from the iPhone, Windows Mobile offers the most complete backup solutions.


If you’ve got an iPhone, there’s a good chance you’ve already sat through – and been annoyed by – its backup routine. iTunes updates your iPhone’s backups at every sync, which makes users’ lives a bit easier, and guarantees some kind of safety net by default. But! As with most fully automated systems, iTunes backup is kind of enigmatic. It just sort of… happens.


Crucially, this is different from selecting “Restore” in the device summary page: doing that will restore from a clean, factory-default image, which will delete all your personal data. Not what we’re trying to do here! (Though if you attempt to do this, you will be prompted to perform a backup, which should be a red flag.)

iTunes stores its backups as archived files in semi-cryptic directories, so if you want to pull them out of the close iTunes system for proper backup, i.e. to an external HDD or online storage solution, you can find them here:

On a Mac: ~/Library/Application Support/MobileSync/Backup/

On Windows XP: Documents and Settings(username)Application DataApple ComputerMobileSyncBackup

On Windows Vista: Users(username)AppDataRoamingApple ComputerMobileSyncBackup

To add a backup to to iTunes, simply copy it back to its default directory, and it should show up as a restore option, labelled by date, when you’re setting up a wiped or recently capital “R” Restored iPhone or iPod Touch.


Google’s philosophy with Android backup and sync has been translucent, perhaps to a fault: Since it depends so much on web services, it doesn’t need to be backed up! It’s already backed up, in the cloud! We’re freakin’ Google, y’all! THIS IS THE FUTURE! (Carried to its logical conclusion, this is the Chrome OS ethos. Anyway.) This is fine, and can be put to good use: Gmail and Gcal are always safe, and your contacts can be added to your Google account too – should you designate them to be saved as Google contacts, not just SIM or Phone contacts. To do this:

1. Open your Contacts list
2. Press the Menu button
3. Select Import
4. Tick the “Google Contacts” box

But for anyone who wants to back up more than their Google-service-based info, this doesn’t really help. For that, you’ll need to go third-party. There are lots of backup apps for Android, but they’re all paid, either immediately or after a free trial. I assume just go with the best free(ish) solutions, all of which you can find by searching for their names in the Android Market.

Backup apps on Android are split into two types: the all-in-one apps that sync your data to a single file, and the piecemeal apps. Unfortunately, the AIO apps tend to be paid; doing this for free takes multiple downloads. Download these three apps: SMS Backup and Restore, Call Logs Backup & Restore, and APN Backup & Restore. Each one backs up its respective data to your microSD card (in /sdcard/*appname*BackupRestore/) for easy restoration on another phone. Using these apps is self-explanatory, since there are only three buttons: Backup, Restore and Delete.


There! Sprite Mechanic does the same in a slightly simpler way, but I’m hearing reports that it’s a bit buggy on certain handsets. Still, it’s free, so it may be worth a try.

Lastly, if you’ve got a rooted phone, Backup for Root Users backs up virtually everything, and it’s totally free. That catch? You need to have a rooted phone, or else it won’t work. Which is a crying shame.

Palm Pre/Pixi

full listmost dataPreCentralSync ToyChronoSync

1. Plug in the Pre and select USB Drive.
2. Download SyncToy and install.
3. Click SyncToy on your desktop to run SyncToy for the first time.
4. Click Create New Folder Pair. For the Left Folder, Browse to the Pre’s Drive (maybe E: or F:)
5. For the right folder browse to your documents folder and create a new subdirectory such as PreBackup and select it.
6. Choose to Synchronize and name your folder pair something easy to remember like PreBackup.
7. Click Run.

What you’re doing here is essentially backing up the Pre’s internal storage, bit for bit. Unfortunately, this doesn’t back up settings and some application data, so restoring from this image won’t ensure that you don’t lose some data; just media, ringtones, etc.

Between this, Palm’s backup and the natural backup inherent in being tied to online services like Gmail and Flickr, the only thing not really backed up properly is specific application data and SMS conversations.


Depending on which brand handset and Symbian shell you’re using, your backup options are going to differ. The Ovi Suite will do the trick. It’s a full, automated backup suite, but it’s PC-only and works exclusively with Nokia phones. Using it is as easy as setting up a sync relationship – just install the suite and plug the Nokia phone in via USB, and follow the wizard prompts – and it’ll keep contacts, calendar items and media backed up. [Pic via]

Non-Nokia Symbian users – Samsung folks, listen up – can use a free app called The Symbian Tool. This will actually pull a full image copy from your Symbian phone, meaning that you can restore your phone bit-for-bit to the state it was in at the time of backup. There are also less severe options for media backup. More details here.

If you have more tips and tools to share, please drop some links in the comments – your feedback is hugely important to our How To guides. And if you have any topics you’d like to see covered here, please let me know. Happy backups, folks!