Before we get into sharing between computers directly, are you sure you don’t just want a NAS?
Talk to Me, Girl
So, assuming that your PC and Mac are both sitting comfortably on your network, wirelessly or otherwise (if you haven’t gotten that far, you need more help than I’ll be providing right here), there are a couple of different ways for the various machines on your network to talk to each other and share files. Think of ’em sorta like languages.
• SMB (Server Message Block) aka CFIS (Common Internet File System) is Windows’ preferred network file sharing protocol, and luckily, Macs speak it, so this how your computers will most likely be talking and sharing stuff. Vista and Windows 7 use SMB 2.0, which is mo’ faster for file transfers.
• FTP (File Transfer Protocol) is one you know and love, if you’ve ever spent any time on the internet. It’s one option for sharing stuff between your Mac and PC.
• NFS (Network File System) is the protocol Unix-based systems like to use for sharing files, which both Windows and Macs can understand. A lot of NASes use it.
• AFP (Apple Filing Protocol) is like a secret language for Macs, ’cause Windows sure as crap don’t speak it. But from Mac-to-Mac, it’s what makes sharing just work (when it does).
Things That Will Help
My goal here is to show you how to share files between your PC and Mac easily, and for the most part, without worrying about things like IP addresses or diddling with your router’s settings. But! If you want to make troubleshooting easier – this kind of networking is more voodoo than science – there are a few things you could stand to know and do beforehand.
1. Know your router. Or really, know how to get into it. For most routers, punching the number soup 192.168.1.1 (Linksys, for instance) or 192.168.0.1 (D-Link, for example) into your web browser will take you to the router’s settings, where you can fiddle with things (which you hopefully already did to protect your network).
2. Make everything static. If you take your computer on and off the network a lot, odds are, your router isn’t going give it the same IP address every the computer jumps back on, because it hands those addresses out dynamically (you might recognise this as DHCP in action, if you’re wondering what that acronym refers to). For consistency’s sake, it’s not a bad idea to assign your computers static IP addresses on the network, so they’ll always have the same address – I at least give my desktop PC and Xbox static IP addresses – just in case something else is broken.
If, for some reason, your computer’s not on the network and you wanna give it a static address, like 192.168.0.104, you’re gonna need to know its MAC address. On a Mac, just open the Network Utility app and select AirPort – it’s the “hardware address”. In Windows Vista and 7, go to Network & Sharing centre, and tap view status link next to your connection. Hit “details” in the pop up box and note the “physical address”. On XP, bring your network connections, double click the one you want, flip to the “support” tab, and hit details. It’s the physical address. Now that you have the MAC address for your computers, you can assign a set IP address to each one, that it’ll have every single time it’s on the network, which is a handy list to have.
OK, let’s get our machines ready. We’ll start with the Mac, ’cause it’s a little easier.
1. Setup a user account for sharing, either under Accounts or Sharing -> File Sharing in System Preferences. (Unless you just wanna log in from Windows using your regular Mac login, then you can skip creating a sharing account.) Click the little plus sign under users, and then you pull can a name out of your address book to use for the account, or setup a whole new one.
3. To pick the folders you wanna share with other users, click the little plus sign and browse to the folder you wanna give access to. Maybe it’s your pictures, maybe it’s your whole Home folder. You’ll need to add each folder individually, especially if you wanna give different people access to different folders. (If you’re logging in from Windows with your standard Mac account, you’ll have access to your whole hard drive anyway.)
After you’ve picked the folder you wanna share, then you just pick the user you want to share with, and how much access you want them to have. Read-only, write-only or read and write.
4. Note your computer’s name on the local network. It’s sitting on top of the main file sharing setting page. And, if you’ve got AFP turned off, you’ll get this dialog, noting the IP address Windows users can access your stuff.
Windows 7 and Windows Vista
In Windows 7 and Vista, the Network and Sharing centre is where we’ll be spending our time.
2. In Vista, you’ll notice the big ol’ Sharing and Discovery section up front and centre. In Windows 7, it’s under advanced sharing settings. Go in there, and you’ll want to enable network discovery, and make note of your Workgroup (so you can make sure your Mac is on the same one) which is listed here. Also, you have the option to turn off password-protected sharing, so that you don’t need an account on the machine set up for sharing. Obviously, it’s less secure, but if you prefer convenience, that’s up to you.
3. Now for some voodoo that’s not required, but will make life easier because of OS X and Windows shake hands like goons (really it’s about making the LAN Manager Authentication Level slightly less stringent, so OS X has an easier time connecting to Windows). If you have Windows 7 or Vista Ultimate, go to the Control Panel, then Administration Tools, then local security policy. Hit local policies, then security options, and look for Network Security LAN Manager Authentication Level. There, you want to switch it to “send LM & NTLM, use NTLMv2 session if negotiated”.
If you’re in Windows 7 or Vista Home Premium, you don’t have access to that, so you’ll need to registry hack it up. Open up regedit, and look for this:
Double click on LmCompatibilityLevel, and set the value to 1.
4. Now, we’ll need to set up an account to share with. (Again, you can skip this if you’re just going to use your regular Windows login from your Mac, though you’ll need to have a password on the account for it to work best in Vista.) Go to User Accounts in Control Panel, then to Manage Accounts. Create a new account.
XP’s feels pretty damn ancient when it comes to Networking. Anyways, it’s mostly the same stuff, just with a slightly uglier interface. I found this guide helpful when I was trying to remember where everything was.
1. Like before, you’ll need a user account and password setup. Go to control panel, user accounts and create a new one, if you need to.
2. Make sure you’re on the same workgroup as everything else – XP Home defaults to MSHOME, so if you need to change it, right-click on My Computer, hit properties, then go to Computer Name, and go to “Change” if you need to switch up the Workgroup.
3. Go to the folder you wanna share, right-click, hit properties, and switch over to sharing. Allow it to be shared over the network, and allow users to change files.
OK, if you’ve done everything correctly, and the gods are pleased, what you should see on your Mac in your Finder Sidebar under the Shared tab is your Windows computer. (Make sure Shared is enabled in your Finder sidebar preferences, or you won’t see it.) Then, you should be able to just click on it, enter your user account and password, and voila, you can get right at everything just like you hoped.
Sometimes, things don’t work like that. PCs don’t show up in the Finder automagically, you can’t login easily from your PC. Network discovery just isn’t always that reliable. In that case we go all manual mode. Remember earlier, when I had you note your computer’s name on the network and setup a static IP? That’s where this comes in handy. So, know either your computers names, or their IP addresses on your network.
On a Mac, it’s pretty simple. Go to Finder, tap CMD+k and punch in:
smb://computername or smb://192.168.X.XXX
The latter is the PC’s IP address, which should be something like 192.168.0.105 – unless you have a weird setup – though the last two numbers of it will obviously vary. The computer name is easier and usually better, especially if you don’t have a static IP address setup.
It’ll ask you what volume to mount (what folder you want stuck on your Finder Sidebar under shared, essentially), and a login, and then you’re good to go. If prefer the CMD+k approach, you can add computers you tap a lot as a favourite, so you don’t have to type it in every time.
It’s pretty simple in Windows too, actually. Either in the Windows Explorer address bar, or the Run command type:
\MACNAMEFolder or \192.168.X.XXXFolder
And it should give you the option to login there, giving you access to all of your stuff. Using the full address of the folder you’re trying to get to will help with making sure the authentication pop-up appears – otherwise you might just see automatically what’s publicly shared and not the stuff you’re trying to log into.
Logging in every single time would be a pain in the dick, but luckily you can make shortcuts to this stuff. On a Mac, as Gina points out here, under Accounts, you can add a network share to login items, so it’ll connect every time you start up your computer. In Windows, you can either create a shortcut by right-clicking on the share, or you can add your Mac’s shared folder as a mapped network drive, so it’ll connect to the folder every time you fire up your computer.
Your Tips and Tricks
There is more than one way to tackle this particular angry bear, so if you’ve got your own tips and tools to share, please drop some links in the comments – your feedback is hugely important to our How To guides.
And if you have any topics you’d like to see covered here, please let us know. Happy sharing!